What is the Gear Icon in QuickBooks and What does it Do?

What is the Gear Icon in QuickBooks and What does it Do?

An icon that looks like a wheel may have been seen by you in QuickBooks. This wheel-like symbol is the Gear icon in the accounting software. In different versions of QB such as QuickBooks Desktop and QuickBooks Online, this icon would have been noticed by you. Regarded as an important part of the Intuit accounting software, this icon helps you in reaching the settings and several options.

Let us now check more information about what is the Gear icon in QuickBooks and its versions. This blog can also be preferred for knowing the functions of this icon in the software.

To get an overview of the complete blog, you will be suggested to view this summary:

What is the Gear icon in QuickBooks, QuickBooks Desktop, and QuickBooks Online?

You may have often heard of selecting the Gear icon while executing some tasks in QuickBooks. This is an important icon in QB and its versions like QuickBooks Desktop and QuickBooks Online. It is selected for entering the menu for settings. From the software’s settings, you can find various options, features, and other things. Thus, it can be said that the QuickBooks Gear icon works like an important option for carrying out multiple tasks in the software.

What does the Gear Icon Look Like in QuickBooks?

The Gear icon in QB can be identified by its shape. It resembles the shape of a wheel. There can be different versions of this software. In these versions, this icon can usually be found at the top. However, in some software versions of QuickBooks, this icon may be located between two other icons. They can be the icons for Create and Help. 

What does the Gear Icon Do in QuickBooks?

In QuickBooks, the Gear icon has been given for certain purposes. You can move to certain features, sections, and options with its help. For finding “Setting”, “List”, “Company”, and “Tool”, this icon should be selected. After you select it, these options can be accessed.

Below, you can learn more about these options for improving your knowledge.


QB’s Gear-like symbol helps you in opening the Setting. With this option, you can make adjustments to the software. Also, different types of customizations can be made to it.


Some of you may like to use the option of Tools. It can be found via the Gear icon. With this option, you can view the Chart of Accounts. Using this, several tasks can be performed.


Company is an option that can be found by pressing the Gear button. When a user wishes to set up his or her account in the accounting software, the Company option is required. For managing the users as well, this option can be helpful.


As you tap on the Gear button, you will see the option of List. This option can be chosen for viewing some recurring transactions. For getting a list of these transactions, this option can be preferred.

As you can understand after going through this section, the Gear icon is significant. It assists you in finding different features. These features can be used for doing various tasks in the accounting software.

To Summarise

Often, while running QuickBooks, you would have come across the Gear icon. This icon can be found in almost every version of the software. It can be recognized by its wheel-like shape. In several versions of the software, it has been placed in the right corner located at the top. As you press the icon, a menu can be viewed. This menu helps you in viewing the settings of QuickBooks. In this blog based on what is the gear icon in QuickBooks Desktop, QBO, etc., you received help in learning more about it.

We tried to include every important piece of information in this blog. In case anything has been missed, you can let us know by posting a comment.

Here, the knowledge relating to the functions of the QB Gear icon was shared. For finding out in-depth about where is the Gear icon in QuickBooks, you can consider reading another blog.

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