Merge Vendors in QuickBooks Desktop & Online 2019, 2018, 2017, 2013?

Merge Vendors in QuickBooks Desktop & Online 2019, 2018, 2017, 2013?

QuickBooks users may find duplicate entries in their accounts that can be merged easily. By merging these duplicate vendor entries, you can combine around four vendors at one time. This makes your duties convenient to view your transactions in one place. However, many QuickBooks users are probably confused or not aware of the fact that they can merge vendors in QuickBooks Desktop and Online.

QuickBooks has now come up with a new feature called merge vendors in QuickBooks. By using this feature, you can now easily merge vendors in QuickBooks Desktop 2019 or earlier versions such as 2018, 2017, and 2013. Here, in this guide, we will show you how to merge vendors in QuickBooks Desktop and Online for newer to older versions.

What is Merge Vendors Feature in QuickBooks 

The purpose of building this merge vendor feature in QuickBooks is to make it convenient for you to see all the transactions. Duplicate entries in customers or vendors list make it difficult for the users to search for specific transaction history. Hence, it is developed for duplicate entries.

The double vendors feature helps a user to combine around 4 vendors at a time. This will allow you to consolidate all transactions and update all information as per the requirement. As a result, you can see the whole transaction in one place. In addition to it, merging vendors will save your efforts and time.

Earlier to this, many professional users of QuickBooks probably were not sure if they could merge vendors in QuickBooks Desktop. But QuickBooks Desktop Accountant and Enterprise assist you to merge vendors in QuickBooks easily.
If you have no clue how to use this feature to merge vendors in QuickBooks, we will guide you.

Benefits of Merging Vendors in QuickBooks

Introducing this merging vendor’s feature, QuickBooks has provided you with ease in your work. By using this feature, you can take advantage of several benefits. These benefits are as follow:

  • By merging vendors in your QuickBooks Desktop, you can easily combine all the transactions in one place.
  • With this merge vendors feature, you are not required to enter transactions repeatedly from time to time to update information.
  • The process of merging vendors helps you to delete one vendor and then re-assign the data for the other vendor.

Note: Keep one thing in your mind, if you delete the vendors then this process cannot be reversed. The deletion and transfer are permanent so be careful while updating transaction details in QuickBooks Desktop.

After you ensure the above-mentioned steps, you can go ahead to merge vendors in QuickBooks Desktop. Below are the following ways through which you can easily merge vendors in QuickBooks.

The method of merging vendors can be different for QuickBooks Desktop 2019 and 2018 or earlier versions. The article covers steps for both QuickBooks Desktop 2019 and 2018. Let’s read how do you merge vendors in QuickBooks online.

How to Merge Vendors in QuickBooks 2019?

To merge vendors in QuickBooks 2019 version, one has to locate the Merge Vendors option depending on what version you use; QuickBooks Desktop Accountant or Enterprise. Then, you can select all those vendors that you wish to merge, go to the Master Vendor option and select the Merge button.

To understand clearly, you can jump to the following instructions given below:

  • First of all, you will have to access merge vendors windows with the following steps.
    • For the QuickBooks Desktop Accountant users, you can go to the Accountant menu and choose the Client Data Review option, and select Merge Vendors.
    • For the QuickBooks Desktop Enterprise users, you can go to the Company menu and select Accounting Tools and click on Merge Vendors.
  • Next to this, you will have to select all the vendors that are supposed to be merged in Merge Vendors Windows. Then, you can click on Next.
  • After that, choose a Master Vendor option and hit the Merge button.
  • When you see the confirmation prompt on your screen, click on Yes and then hit OK on the Merge Complete window.
merge vendors in quickbooks 2019

These are the easy steps for how to merge 2 vendors in QuickBooks online. All you have to pick all the vendors and put them to merge.

How to Merge Two Vendors in QuickBooks Online 2018, 2017, & 2013?

Most users asked can I merge vendors in QuickBooks or can I merge two vendors in QuickBooks in 2018, 2017, & 2013. Well, this is possible. 
To merge vendors in QuickBooks 2018 or older versions, you will have to switch to the Vendor Center page, go to the Edit Vendor, and copy the vendor name. After this, you can open the Vendor Center page again, edit the vendor name by pasting the name you copied earlier.

Follow these step by step instructions:

  • To merge vendors in QuickBooks 2018 or older versions, you can go to the Vendors menu and choose the Vendor Center.
  • On the vendor name, you need to click right and select the Edit Vendor option.
  • Now here, you can copy the name of the vendor.
  • Next to this, click on Cancel in order to return to the Vendor Center.
  • At this point, you will have to click again on the vendor name to merge and choose the Edit Vendor option.
  • Now you can change the Vendor name with the one you copied just above and hit the OK button.
  • In the end, your screen prompts to proceed, you can click Yes in order to merge vendors in QuickBooks 2018.

If you are thinking about how do I merge vendors in QuickBooks online, the steps mentioned above will help you to understand.

How to Merge Vendors in Mac?

If you want to merge Vendor, Employee, Job, other names in QuickBooks Desktop for Mac then you can do so. All you have to do is go to the list, copy the vendor name, choose the entry you no longer wish to use and click the pencil icon to edit the details.

Here are the steps for merging vendors in Mac:

  • Navigate through the “Lists” which contains all the entries you want to merge.
  • Now, copy the name of the selected entry that you wish to keep.
  • Then, choose the entry that you do not wish to use.
  • Click on the “Pencil icon” in order to edit the information.
  • Here, paste the name you copied before.
  • Click the “OK” button.
  • Click the “Yes” button.

This way you can merge the vendor and other jobs in QuickBooks for Mac.

Things to Remember Before You Merge Vendors in QuickBooks Desktop

You will have to take care of a few things before merging vendors in QuickBooks Desktop and Online:

  • The first thing is to ensure that you create a backup of your QuickBooks company file to be on the safe side.
  • Then, you need to change the file name to ‘“Single User Mode”.
  • Also, make sure that there are no incomplete accountant changes in QuickBooks.
  • It is suggested that you do not use Accountant Copy File (.QBA).
  • Ensure that the “Multi-currency” option is turned off.
  • The vendors you are going to merge should not be direct deposit vendors, tax-exempted, or paid online.

After you ensure the above-mentioned steps, you can go ahead to merge vendors in QuickBooks Desktop. Below are the following ways through which you can easily merge vendors in QuickBooks.

The method of merging vendors can be different for QuickBooks Desktop 2019 and 2018 or earlier versions. The article covers steps for both QuickBooks Desktop 2019 and 2018. Let’s read how do you merge vendors in QuickBooks online.

To Wind Up

By merging the vendors in QuickBooks Desktop, you can combine the transactions with the master vendor and update information as required. The feature not only saves your effort but also gives a smart way to see the transactions in one place and clean the vendor list that can also include deleting details of a vendor and the transferred data to another.

If you want to know how to merge vendors in QuickBooks Desktop and Online, the aforementioned methods will help you. Even if you have QuickBooks Desktop 2019 or 2018, the article suggested you follow the steps based on your versions.

Learn more about QuickBooks features and error guides.

Frequently Asked Questions
1. Can I Merge Two Vendors in QuickBooks If Multi-Currency Feature is Enabled?

No, if you are going to merge vendors in QuickBooks then you will have to make sure that the multi-currency feature is disabled. 

2. Is It Possible to Merge Accounts, Suppliers, and Customers in QuickBooks?

Yes, it is possible. All you have to do is go to the QuickBooks Settings, select the Chart of Accounts, and edit the required details.

3. Can I Merge Two Vendors in QuickBooks Desktop Older Versions?

Yes, QuickBooks Desktop allows its users to merge vendors in both QuickBooks Desktop Accountant and Enterprise versions.

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Enqriue
5 months ago

I could easily merge vendors after reading this. Helpful guide!

Admin
Harrish Strauss
5 months ago
Reply to  Enqriue

Thanks Enqriue for your words……

Last edited 5 months ago by Harrish Strauss